Notice of Privacy Practices

Your rights regarding your health information

You have important rights under the Health Insurance Portability and Accountability Act (HIPAA) regarding your health information. Depending on the circumstances, you have the right to:

• Get a copy of your medical record in paper or electronic form

• Ask us to correct information you believe is incorrect or incomplete

• Request confidential communications in a specific way (for example, only by phone or at a certain address)

• Ask us to limit certain uses or disclosures (we are not always required to agree)

• Get a list (accounting) of certain disclosures we have made

• Receive a paper copy of this notice at any time

• Choose someone to act for you, such as a medical power of attorney, when legally authorized

• File a complaint if you believe your privacy rights have been violated

Your choices

For certain health information, you have choices about how we share information.

You may tell us your preferences about sharing information with:

• Family members

• Close friends involved in your care

• Individuals involved in payment for your care

You may also request communication through specific methods, such as phone, secure messaging, email (where permitted), or mail. We will honor reasonable requests when possible.

In situations not otherwise permitted by law, we will obtain your written authorization before using or disclosing your information.

How we may use and share your information

We may use and disclose your health information for the following purposes:

Treatment

To provide, coordinate, or manage your care. This includes reviewing symptoms, labs, medications, prior records, and coordinating care or referrals.

Payment

To obtain payment for services when applicable.

Healthcare operations

To operate the practice, improve care quality, maintain records, and manage administrative and business functions.

Appointment reminders and care communication

To contact you regarding appointments, follow-ups, test results, or other care-related matters.

Business associates

We may share information with third-party service providers (such as electronic health record systems or billing services) who are required to safeguard your information under HIPAA.

Other situations where we may share information

We may disclose your health information when permitted or required by law, including:

• Public health and safety reporting

• Health oversight activities

• Court orders, subpoenas, or legal processes

• Law enforcement requests meeting legal requirements

• Workers’ compensation claims

• Coroners, medical examiners, or funeral directors

• Certain government functions

• Preventing or reducing serious threats to health or safety

We will only disclose the minimum necessary information in accordance with applicable laws.

Our responsibilities

Hormone Harmony OC is required by law to:

• Maintain the privacy and security of your protected health information

• Provide you with this Notice of Privacy Practices

• Follow the terms of this notice currently in effect

If a breach of your unsecured protected health information occurs, we will notify you as required by law.

We reserve the right to change our privacy practices and update this notice at any time. Updated versions will be available in the office and on our website.

Electronic communication and website access

Hormone Harmony OC uses secure electronic systems and may offer telehealth services when appropriate.

While we take reasonable safeguards to protect your information, electronic communications (such as email or messaging) may carry some level of risk. By choosing to communicate electronically where permitted, you acknowledge and accept these risks.

This notice is available on our website for your review at any time.

Questions or complaints

If you have questions or believe your privacy rights have been violated, you may contact:

Hormone Harmony OC
Attention: Privacy Officer
4911 Warner Ave Ste 215

Huntington Beach, CA 92649
714-475-7151
[email protected]

You may also file a complaint with the U.S. Department of Health and Human Services Office for Civil Rights. You will not be penalized or retaliated against for filing a complaint.

Effective date

Effective date: May 19, 2026

This notice remains in effect until revised.

Need a copy for your records?

You may request a paper or electronic copy of this Notice of Privacy Practices at any time.